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  • Law Support

    Legal Secretary.

    25000 - 25000 Stockport

    A new vacancy has arisen for an experienced Legal Secretary to join a highly regarded Stockport based law firm within the firms Commercial Property department to support the day to day running of the commercial property caseload.

     

    You must have previous legal secretarial experience ideally from a property background but other areas of law will be considered.

     

    The firm offer flexible working and will consider both full time and part time hours.

     

    Duties include

     

    • Liaising with clients and providing general updates
    • Chasing various documentation
    • Updating the case management system, opening and closing files
    • Typing of general correspondence
    • Prepare the completion packs for the accounts department

     

    Firm benefits

     

    • 24 days holiday plus bank holidays
    • 3 days paid leave for Christmas
    • Birthday day off
    • Employee assistance programme
    • Enhanced sick pay
    • Life cover 4 x annual salary
    • Company pension
    • Discount legal services
    • Christmas bonus
    • Social events
    • Enhanced maternity and paternity pay

     

    Contact Gemma Clarke for a confidential chat

     

    Upload your CV.

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    L & D Manager
    -
    Our client, a Global law firm based in Liverpool Street has a vacancy for an experienced L & D Manager.   The Learning & Development Coordinator sits in the firm's Learning & Development team and plays a key role in administering the firm's training programmes and other initiatives held in their London and international offices.  They provide support to all the Learning & Development team, reporting into the Learning & Development Manager. Key activities/responsibilities The below is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs. Training events/programmes: Support the Learning & Development team with all training programme-related administration (in-person and virtual events): Schedule dates, send invites to delegates, chase responses, monitor attendance on the day and support with any issues arising. Liaise with trainers to discuss requirements and procure slides and handouts. Liaise with IT/Reception/Catering/Facilities to make arrangements for all requirements. Ensure training rooms are set up correctly for in-person sessions.  For virtual sessions, ensure the links are working and the presenter has the necessary access. Follow up for feedback and record attendance on the LMS. Record the sessions where required, edit recordings and add information to relevant spreadsheets and platforms. Learning Management System: Be responsible for the maintenance of the firm’s Learning Management System (LMS): Coordinate training events and attendance. Create and produce reports. Continuously look to improve the LMS to enhance the user experience by creating smarter ways for the user to access what they need. Loading and testing new e-learning and managing Compliance training. Troubleshoot any issues with the LMS and escalate problems to the provider. Build and provide regular reports on learning and development activity/training records. Learning Agreements: Supporting the L&D Manager in coordinating the training request and learning agreement process. Managing relationships: Develop and maintain relationships with external providers and internal support teams (IT/Reception/Catering/Facilities etc.). Intranet: Update and maintain the Learning & Development intranet pages and promote and advertise Learning & Development programmes. Budget: Assist with day-to-day budgeting: Process invoices and expenses Liaise with external providers, facilitating effective onboarding and ensuring prompt payments Update the Learning & Development budget spreadsheet. Video resources: Update our Learning & Development video resources library: Record training sessions when needed, edit recordings, upload onto the LMS, update the relevant spreadsheet and promote globally. New joiners: Process new joiner information, add people to relevant programmes, and answer general Learning & Development queries. Support the Learning & Development Manager with new starter inductions. L&D materials: Assist with managing Learning & Development materials: Create and update PowerPoint slides with relevant Learning & Development branding, create development programme brochures and promotion materials, document Learning & Development processes. Continuing Competence Regime (CCR): Assist with creating and managing Quarterly Reflection Logs (QRLs). Monitor responses, follow up and chase for completions and answer queries relating to the CCR regime. Special projects: Undertake/participate in one off projects, as required, e.g. global mentoring scheme. Skills and experience – essential A minimum of two years’ experience of working in a Learning & Development Administrator or Coordinator role. Excellent organisational and planning skills – able to manage multiple demands, prioritise and adapt to changing needs and deadlines. Excellent written and oral communication skills: Articulate, confident and able to engage with all levels of seniority within the business and externally. Able to identify the right medium to engage depending on the situation and specific stakeholder. A proactive self-starter with a can-do attitude: Someone who is keen and able to find opportunities to streamline processes in order to reduce time spent on administration, and not afraid to challenge the status quo. A keen eye for detail and a completer/finisher. Client-orientated. A creative thinker who is able to see problems from different angles and suggest alternative solutions. Collaborative and an effective team player. Keen to learn and develop within the role. A high degree of IT literacy, i.e. intermediate level or higher in Word, Excel and PowerPoint. Skills and experience – desired Experience working in a law firm or another professional services environment Experience of managing a training database/learning management system. Technical knowledge of Zoom, Microsoft Teams and other online/training tools. Hybrid working and excellent benefits offered.Previous experience in a similar role is essential. 
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    Law Support
    Billing Manager
    Bristol
    Negotiable DOE -
    Job Title: Billing ManagerLocation: Bristol OfficeDepartment: FinanceReports to: Financial Controller (FC)Type: Full-time, PermanentWe are currently recruiting on behalf of our client, a leading Intellectual Property (IP) firm renowned for delivering innovative solutions to a global client base. As they continue to grow, they are enhancing their internal processes to support their expanding operations. This newly created role is central to their transformation journey and represents a unique opportunity to build a function from the ground up, shaping the future of billing operations within the firm.Role OverviewAs the Billing Manager, you will play a pivotal role in overhauling the billing processes to create a centralised, efficient, and scalable function. This strategic position requires a hands-on leader who can not only define the vision for a new billing operation but also implement and manage the function long-term. Reporting directly to the Financial Controller, you will be responsible for ensuring the accuracy, consistency, and timeliness of invoicing, aligning billing activities with the firm’s overall business goals.Key Skills & Experience- Proven experience in a billing role, preferably in an IP or law firm.- Strong project management experience with a track record of delivering successful process transformations or centralisation projects.- Experience implementing or working with billing systems and finance software.- Strong leadership skills with the ability to inspire, lead, and develop a team.- Excellent communication and interpersonal skills, with the ability to influence senior stakeholders and collaborate across functions.
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    IP Support
    CIPA Qualified Patent Administrator
    London
    Competitive -
    We are seeking a highly skilled and CIPA qualified Patent Administrator to join a dynamic Intellectual Property (IP) team in London. The ideal candidate will have experience in patent administration, a strong understanding of UK and international patent processes, and will provide comprehensive administrative support to our patent attorneys and clients. This is an exciting opportunity to be part of a leading firm in the IP sector, ensuring the smooth operation of patent filings, formalities, and deadlines. Key Responsibilities: Patent Filing & Prosecution: Manage the end-to-end process of UK, European, and international (PCT) patent applications, including preparing, filing, and monitoring patent documents and deadlines. Docketing & Deadline Management: Maintain an accurate and up-to-date docket of deadlines, ensuring timely submissions and adherence to IP Office deadlines and client expectations. Liaison & Correspondence: Act as the primary contact with clients, patent offices (e.g., UKIPO, EPO, WIPO), and foreign agents, ensuring effective communication and smooth handling of patent portfolios. Document Preparation: Prepare and proofread patent-related documents, including powers of attorney, assignments, and formal documents for filing in the UK and overseas. Reporting: Regularly report to clients regarding the status of patent applications, deadlines, and renewals, ensuring transparency and excellent client service. Invoicing & Billing: Assist in generating client invoices related to patent activities and ensuring the correct charging of official fees and services. IP Portfolio Management: Maintain and update patent records within internal IP management systems, ensuring all data is accurate and current. Compliance & Regulations: Stay informed of changes in patent laws, procedures, and requirements both domestically and internationally, ensuring all practices adhere to relevant IP legislation and office procedures. Skills & Qualifications: CIPA Qualification: Essential to hold a Certificate in Patent Administration (CIPA Qualified). Experience: Minimum of 2 years of experience in a patent administration role, ideally in a law firm or in-house IP department. Knowledge: Strong knowledge of UK, European, and international patent filing procedures and formalities (UKIPO, EPO, WIPO). Attention to Detail: High level of accuracy and attention to detail, with the ability to manage multiple deadlines simultaneously. Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and work under pressure. Communication: Strong verbal and written communication skills to liaise with clients, patent offices, and colleagues effectively. IT Proficiency: Proficient in using IP management software, as well as MS Office applications (Word, Excel, Outlook). Team Player: Ability to work well in a team-oriented environment while also being capable of working independently.  Benefits: Competitive salary and bonus structure. Comprehensive benefits package, including pension, private healthcare, and more. Opportunities for career growth and professional development. Flexible working options, including hybrid working arrangements. This is an excellent opportunity for a CIPA-qualified Patent Administrator to join a top-tier IP team in London, offering a varied and rewarding role in a supportive and professional environment. If you have the experience and passion for patent administration, we’d love to hear from you!
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    US Law Support
    Senior HR Manager
    London
    £95,000 - £110,000 per Year
    We are currently recruiting for a brand-new Senior HR Manager (EMEA) opportunity, on behalf of our client, a highly regarded US law firm in the heart of the City. Working alongside the Director of HR (EMEA), the Senior Manager will be responsible for managing HR activities for legal and business services staff, across the firms EMEA offices. Based in the stunning London office and working as part of a collegiate global HR & talent function, this is a fantastic opportunity for a senior HR professional to enjoy a varied and busy role. Responsibilities will include: People management (managing team performance and providing guidance where appropriate). Overseeing assignments and operational activity of the EMEA HR team – supporting across jurisdictions with ER and training. Preparing and reviewing the HR EMEA budget and reviewing vendor selection. HR Systems tasks and collaborating with the HRIS team. Collaborating with recruitment colleagues in regard to approvals and process. Employee Relations. Maintaining core knowledge of employment laws across EMEA jurisdictions and being a main point of contact. Global mobility tasks. Supporting with performance reviews. Assisting with compensation and rewards processes as required. Liaising with global colleagues in regard to benefits & wellbeing. Advising managers on L&D and mentoring best practices. Playing a part in firmwide HR projects. This is a varied role, offering great exposure across the business. A competitive salary of up to circa £110,000 is on offer, plus benefits and hybrid working. Suitable applicants will have demonstrable senior HR experience, amassed from a US/City law firm or professional services environment. Solid experience of working across jurisdictions and sound knowledge of HRIS systems are also highly desirable. The firm offer a wonderful working culture and are seeking driven, highly communicative and service-orientated individuals to thrive within their high performing HR team. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence ASAP.
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    Law Support
    Maintenance Assistant
    London
    29000 - 30000
    Maintenance Assistant Our client, a medium sized law firm based in Baker Street has a vacancy for an experienced Maintenance Assistant. Your day will be busy and involve you monitoring and ensuring the safe and smooth running of the firms 2 buildings including: Maintenance The monitoring and adjustment as necessary of the BMS - the system for managing the heating and cooling in the building; The daily sweep of the building ensuring all spent light bulbs are replaced as soon as possible and the stock is kept replenished at all times; ensuring consistent type and colour of bulb is used in each area; Dealing with all minor electrical and decoration tasks; installation tasks such as shelving; Purchasing of small items for maintenance tasks, key cutting etc; Being proactive in dealing with any maintenance issues that you notice, are reported to you or you are asked to action. Help keep the PPM tasklist up to date. Ensure we have a digital record of all the PPM reports and ensure they are filed in the correct location. Assist in the continual review and build of our BigHand workflows. Health & Safety The weekly testing of the fire alarms at the firm; Assisting contractors i.e. pest control, building surveys, water testing, etc. allowing access to any secured areas as necessary. Services Dealing with the setting and re-setting of meetings rooms in readiness for meetings, seminars and events which may include the removal of tables and chairs, dealing with event related deliveries to the building such as drinks and ice; Dealing with the installation of new items of furniture i.e. filing cabinets, tables, fridges, microwaves etc. Dealing with workstation/furniture moves as required and for any major moves working with the moving team. Dealing with maintenance emergencies which may arise i.e. blockages, burst pipes, electrical faults and trying to remedy any problems or if not possible, being aware of how to contact and get emergency help from the appropriate source. Miscellaneous Reporting any issues to the Facilities Manager/Assistant Buildings Manager. Flexibility to work 8:30am to 4:30pm, Monday to Friday when needed to provide holiday cover. Any other duties as reasonably required by the Facilities Manager/Assistant Buildings Manager. Skills Ability to work both as part of a team and unsupervised to meet the varied needs of the department.• Ability to work effectively under pressure and flexibly when required and organised and a step ahead Ability to pick up new procedures quickly. To secure this role you must be a can do self motivated candidate.
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    Law Support
    Dispute Resolution EA
    London
    £44000 - £45000
    Our client, a medium sized West End law firm has a vacancy for an experience Litigation Legal Secretary They are looking for an experienced Legal Secretary to assist three busy Partners. Duties: Acting as a first point of contact: dealing with incoming correspondence and phone calls. Managing Junior Equity Partners’ diaries and organising meetings (including remote) and appointments, often controlling access to the partner. General administration support such as arranging travel for Junior Equity Partners and accommodation, and reminding the Junior Equity Partners of important tasks and deadlines. Typing, compiling and preparing reports and correspondence to be sent. Managing databases and filing systems. In particular, filing emails and documents electronically on the firm’s CRM, iManage. Implementing and maintaining procedures/administrative systems. Liaising with staff, suppliers and clients. Assist with business development and marketing initiatives Management and preparation of new matters: opening files, creating credit reports and reviewing DD, and populating client engagement letters. Liaise with Compliance Officer. Archiving of files. Preparing bills and liaising with third-party suppliers such as outside counsel Work as part of the team and assist other secretary during busy times and to provide cover for absent colleagues and whilst they are on holiday. Ad hoc typing duties and any general administrative support as required. To secure this role you will need to be a reliable and capable candidate. A positive attitude and excellent client skills are also essential. Litigation/Dispute Resolution experience essential as is Advanced Word Will consider a temp to perm option for this role. Hours are 9am-5.30 pm. Hybrid working offered, working four days in the office and one from home.
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    IP Support
    Compliance Officer
    London
    £35,000 - £45,000 per Year
    We are currently recruiting for our client, a leading international law firm, in their search for a motivated and detail-oriented Compliance Officer to join the Business Acceptance Team. The successful candidate will play a pivotal role in ensuring the firm complies with regulatory requirements in conflicts, Anti-Money Laundering (AML), and sanctions matters.   As a key member of the Business Acceptance Team, you will work closely with stakeholders across the firm, ensuring that all new business is conducted in compliance with relevant legal and ethical standards.   Key Responsibilities: Assist in reviewing and resolving conflict of interest issues in accordance with regulatory standards. Conduct due diligence on clients in line with AML and sanctions regulations. Ensure timely and accurate processing of business acceptance requests. Support the ongoing development and implementation of compliance policies and procedures. Collaborate with internal teams to ensure effective risk management and regulatory adherence. Maintain accurate and up-to-date records for compliance and audit purposes. Requirements: Minimum of 1 year’s experience in risk and compliance, preferably within a legal or professional services environment. Working knowledge of conflicts or AML regulations. Experience with Intapp is desirable but not essential. Strong attention to detail and ability to handle multiple tasks in a fast-paced environment. Excellent communication skills and the ability to work collaboratively across teams. What They Offer: Competitive salary and benefits package. Opportunities for career development and growth within a global firm. Hybrid working model and a supportive work environment.
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    US Law Support
    Transaction Manager
    London
    - Highly Competitive
    We are currently recruiting for a brand-new Transaction Manager role, working in the London office of a leading Global law firm. This is a fully involved position, offering great exposure and the rare opportunity to be involved in an array of tasks supporting transactions across the Capital Markets team. This is a highly rewarding position with development opportunities and key responsibilities will include: Working closely with the Capital Markets team in a client-facing capacity to support on cross-border transactions. Matter management tasks – supporting multiple workstreams. Preparing for transaction milestones. Conducting research in regard to legal developments for the group. Assisting with practice group documentation. Providing generalist support to include analysis and client follow ups. Suitable applicants will have amassed prior capital markets analyst/matter management or transactional coordination experience in a similar role within a professional services environment. An understanding of Capital Markets/Funds work is crucial in order to be able to hit the ground running as well as prior client facing experience. Applicants should also have a strong academic background, commercial awareness, strong project/time management skills and exemplary communication skills. A competitive salary and benefits package is on offer for this role and hybrid working arrangements are in place. This is a rare and exciting opportunity in the London office of one of the World’s leading law firms. Please do not delay in applying; CVs are being welcomed now, in order for the interview process to commence shortly. All successful applicants will be contacted by US Law Support and provided with a detailed job description.
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    Law Support
    Conveyancing Solicitor
    London
    Negotiable DOE -
    We are currently recruiting on behalf of our client, an internationally recognised law firm with offices throughout London and the UK. They host a team over 150 specialty solicitors in all individual, business, and corporate level legal matters and are looking to add a qualified conveyancing solicitor to the rapidly expanding Conveyancing team based in the London Head Office.The ideal candidate will handle a diverse caseload of residential and commercial property transactions, providing expert legal advice to clients. You’ll manage files from instruction through to completion, including drafting contracts, conducting searches, and liaising with third parties. Responsibilities: Manage residential and commercial property transactions from instruction to completion. Draft, review, and negotiate contracts, leases, and other legal documents. Conduct title investigations, property searches, and handle Land Registry applications. Liaise with clients, estate agents, mortgage lenders, and other solicitors to progress transactions smoothly. Ensure compliance with legal requirements, including anti-money laundering regulations. Requirements: Qualified Solicitor with a minimum of 2 years conveyancing experience. Strong knowledge of residential and commercial property law. Excellent communication and client management skills. Ability to manage a busy caseload and meet deadlines. Benefits: Competitive salary package with performance-based incentives. Generous bonus structure. Professional development and training opportunities. Supportive and collaborative work environment. Opportunity for career progression and growth. Please note this is a full-time, office based role. All candidates must be able to commute to the London office Monday - Friday. 
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    Law Support
    Paralegal
    London
    Negotiable DOE -
    Paralegal – Conveyancing We are currently recruiting on behalf of our client, an internationally recognised law firm with offices throughout London and the UK. They host a team over 150 specialty solicitors in all individual, business, and corporate level legal matters and are looking to add talented paralegals to the rapidly expanding Conveyancing team based in the London Head Office. Successful candidates will have clear job progression with an opportunity to apply for Training Contracts. This role involves but is not limited to: Assist solicitors in managing conveyancing transactions from instruction to completion. Prepare, review, and submit key legal documents, including contracts, transfer deeds, and mortgage reports. Conduct property searches, title investigations, and manage Land Registry applications and SDLT submissions. Liaise with clients, solicitors, mortgage lenders, and third parties to ensure smooth communication and transaction progress. Maintain accurate case management records while ensuring compliance with anti-money laundering and legal regulations. This role requires: Excellent written and verbal communication skills.  previous conveyancing experience (ideally managing own case load). Strong organisational skills. Ability to multi-task and work in a fast-paced environment. Computer literate (i.e., experience with Microsoft Office) with an eye for detail. Goal-oriented with an ability to adapt to change quickly. Excellent telephone and client-facing skills.  Please note this is a full-time, office based role. All candidates must be able to commute to the London office Monday - Friday. 
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    US Law Support
    Funds Paralegal
    London
    - Highly competitive
    We are currently recruiting on behalf of one of the world’s leading law firms. They are seeking to hire a paralegal on a rolling six-month contract basis within their high-performing Investment Funds group. This is a fantastic opportunity for a driven, proactive paralegal to enjoy a fully involved paralegal position, having the same access to meetings and training as the associates and therefore ensuring excellent development. Reporting directly into Funds Partners, the successful applicant will be responsible for: Transaction management including monitoring, tracking, collating and coordinating KYC and investor subscription documentation. Liaising with clients and local counsel. Reviewing investor subscription booklets and identifying follow-up requirements. Contacting investors regarding follow-up items relating to KYC materials. Maintaining and updating fundraising process tracking. Undertaking company searches, reviewing search results and preparing corporate formalities documents for UK companies. Completing Companies House filings. Preparing and maintaining drafts of closing checklists. Preparing bibles documenting transactions. Reporting completed transactions for internal BD and knowhow purposes. Assisting the London Strategy & Operations Partner with development of knowhow materials. Attending practice group meetings and training sessions. Applicants must be available for 12-18+ months, will ideally have passed the LPC or SQE and/or have amassed prior legal work experience in a similar team at a law firm. A competitive salary & benefits package is on offer, plus overtime, benefits and hybrid working. Please do not delay in applying; the interview process will shortly be commencing.
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    US Law Support
    Practice Coordinator
    London
    £40,000 - £50,000 per Year
    We are currently recruiting for a brand-new Practice Coordinator vacancy, supporting the Investment Management team, in the London office of our client, a leading US law firm. The role will involve contributing to the effectiveness of the group by providing an efficient service to the partners and external clients to achieve business objectives. Responsibilities will include: Being the main point of contact for matter management (matter opening and administration). Coordinating billing portfolios for assigned partners. Reviewing time entries – ensuring compliance, matter coding and rates. Producing client bills. Working closely with the practice group, developing strong working relationships with clients. Attending practice group meetings. Assisting with financial analysis. Liaising with billing colleagues and wider administration teams. Assisting with ad hoc projects. The firm offer a wonderful working culture and hybrid working arrangements are in place (3 days per week in the office). A highly competitive salary range of £40-50,000 per annum is on offer, plus overtime and benefits. Suitable applicants will be degree/ILEX educated and have gained prior experience in a similar paralegal/matter management position in a law firm environment. Knowledge of Aderant would be advantageous as well as a proactive approach. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence asap.
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    Law Support
    Legal PA
    London
    £35,000 - £38,000
    Job Title: Personal Assistant Reporting to: Team Leader - Secretarial Services Job Location: LondonContract Type: Permanent Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Construction department.Key Responsibilities Include: Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis; Client relationship management; Support lawyers in marketing and BD activities; Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external; Liaise with Learning & Development Department regarding CPD; Arrange subscriptions/renewals of professional memberships; Arrange for travel bookings and related details, including travel itineraries and expenses; Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis; Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E); Experience Required: Previous experience in a law firm, with own fee-earner allocation. Litigation experience required.  Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm. Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner. Excellent telephone manner and competent knowledge of telephone system. Excellent communication, organisational and team skills. Excellent attention to detail.
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    Law Support
    Legal PA
    London
    £40,000 - £45,000
    Job Title: Personal Assistant Reporting to: Team Leader - Secretarial Services Job Location: LondonContract Type: Permanent Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Shipping department.Key Responsibilities Include: Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis; Client relationship management; Support lawyers in marketing and BD activities; Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external; Liaise with Learning & Development Department regarding CPD; Arrange subscriptions/renewals of professional memberships; Arrange for travel bookings and related details, including travel itineraries and expenses; Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis; Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E); Experience Required: Previous experience in a law firm. Corporate/Commercial experience required.  Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm. Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner. Excellent telephone manner and competent knowledge of telephone system. Excellent communication, organisational and team skills. Excellent attention to detail.
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    Law Support
    Corporate PA
    London
    £49000 - £51000
    Our client, a medium sized law firm based in Chancery Lane need a Corporate Legal Secretary 12 month FTC to support a busy Partner and a team of fee earners. Production of documents and correspondence in line with the firm’s style guide. Open files for new clients, create red flag report and create terms of business and client engagement letter. Management and preparation of new client take on procedures. Ensure both electronic and paper based filing up to date for the Corporate fee earners. To file documents and correspondence in date order; maintaining files in good order. Manage monthly billing and invoicing in line with firm guidelines. Assist clients on the phone where able and take messages when required. Attend to administration duties such as expense claims and cheque requisitions. Make appointments, book meeting rooms and extensive diary management. Keep both electronic and paper based filing up to date. Photocopying, scanning and collating of documents and briefs. General administration support as required by the partner/fee earners. Work as part of the corporate team and assist other secretaries where required. Assist with other duties or responsibilities as directed by the firm. In order to secure the role you will need the following: Experience in a Corporate practice is essential Minimum typing speed of 65 wpm Advanced Microsoft Word Experience with document management systems and billing packages Excellent client service standards Ability to prioritise Ability to problem solve and use initiative Experience with iManage, Aderant and Bighand would be advantageous Salary is up to £51K and the role is 5 days in the office. 12 month FTC initially but may well extend.
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    Law Support
    CRM Marketing Executive
    London
    40,000 - 45,000
    Job Title: CRM Marketing Executive Reporting to: CRM Manager Department: Marketing & Business Development Job Location: London (Hybrid - 3 days in office) Contract Type: Permanent An opportunity has arisen for an experienced CRM professional to join the busy Marketing and Business Development department, for a highly regarded international firm.  Key Responsibilities: Assist in the daily management and operations of the firm’s CRM database (InterAction) and e-Marketing platform (Vuture). Resolve user queries within the CRM mailbox, ensuring adherence to best practice for both the CRM database and e-Marketing. Work alongside the CRM Manager to create best practice guides and training materials for managing the CRM database, e-Marketing and related tools. Take a leading role in resolving Data Change Management (DCM) tickets. Collaborate with the CRM Manager to provide effective data management, including folder archiving and categorisation. Design and implement strategies to continuously improve upon the effectiveness of e-Marketing. Assist in the preparation of quarterly dashboards for CRM and e-Marketing reports. Key Requirements: 3 years of relevant experience in a similar role within a large professional services organisation. Experience with InterAction and Vuture highly desirable. Proficient in desktop applications (MS Office: Word, Excel, Outlook, PowerPoint) and marketing tools (Vuture). Strong process orientation, with a high proficiency in data analysis and reporting, exceptional attention to detail, and advanced problem-solving skills. Strong communication skills, both written and verbal. Ability to take initiative and ensure work is consistently completed accurately and thoroughly.  
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    Law Support
    Legal PA (Employment) Leeds
    £25000 - £28,000
    Our client, a medium sized London law firm has a vacancy in their friendly Leeds office. The Legal PA’s principal role is to provide support to the Employment & Pensions Partners and Legal Directors in relation to client relationships and to ensure a high quality legal service to our clients. The role will support them in providing a client focused business support service and assisting them with their day to day workload. This role will require police vetting to be able to assist with certain clients. The main duties of a Legal PA will include, but are not limited to: Administrative In conjunction with relevant business support departments, as appropriate: - Working with the Partners and Legal Directors (where applicable) to lead and deliver an effective client relationship management programme; - Supporting the Partners and Legal Directors in business development activities, including arranging and coordinating meetings and events (online and in person), research, collation and preparation of materials and processing associated expenses; - Diary, Inbox and 'To-do List’ Management for Partners and Legal Directors; - Supporting Partners and Legal Directors in the day to day delivery of legal services to clients, including preparation of letters and emails and management of documents; - Where required, supporting the Partners and Legal Directors with the organisation of travel arrangements, booking and confirmation of reservations and dealing with related invoices; - Liaising with Legal Administrators and floor support units over bundle preparation, filing, scanning, copying etc. Communication - Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner ; - Day to day client management support for Partners and Legal Directors (where applicable), monitoring post and/or e-mails and dealing with as appropriate, ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office; - Liaising with business support departments on behalf of solicitors as required; Client Relationship Management - Be part of client care team for designated clients and be familiar with the full range of the division’s contacts/clients - Entering, maintaining and updating client details and relevant information on the firm’s One Place system; - Preparation of clients reports - Client relationship queries and general administration, including in relation to hub clients; - Managing and arranging a programme of client care and review meetings and preparation of MI materials for them; - Working with finance to support in the management of billing and debt management; Other Duties and Responsibilities In addition to providing support to the Partner and Legal Directors to whom they report, other duties will include: - Picking up telephone calls for other members of the office when they are away from their desk; - Assisting other members of the department or office; - Working effectively with other legal departments and support departments as required; and - Any other duties as reasonably requested by a person of an appropriate seniority. Skills and Experience Candidates should have: - Ideally previous Employment/Pensions division experience - Advanced knowledge of One Place system, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet - Excellent telephone manner and, after training, competent knowledge of telephone system - Excellent communication, organisational and team skills - Excellent attention to detail - Flexible and dependable, able to take the initiative - Able to remain calm under pressure - The ability to work to tight deadlines on a daily basis - Conscientious, approachable and enthusiastic - Quickly builds respect and trust
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    US Law Support
    Corporate Social Responsibility Coordinator
    London
    £35,000 - £40,000 per Year
    We are currently recruiting for a Corporate Social Responsibility Coordinator to join our leading global law firm client in their fast-paced London office. You will play a fundamental role in organising and supporting their Global Citizenship Committee, working particularly closely with the Volunteering and Charitable Giving Subcommittee. This is a permanent role with a highly competitive salary and hybrid working arrangements. Duties include: Promoting and delivering the annual objectives of the Volunteering and Charitable Giving Subcommittee. Supporting and executing global internal communications campaigns and fundraising events. Coordinating the volunteering program for the London office. Supporting the office’s chosen charity initiative and preparing fundraising and volunteering initiatives throughout the year. Preparing internal and external communications such as the weekly newsletter. Assisting with delivering Global Citizenship presentations to new joiners. Preparing and monitoring budgets for events and fundraisers. Previous experience in a Corporate Social Responsibility or Responsible Business role within a law firm or corporate/charity environment is required as well as excellent academics and strong interpersonal skills. Suitable applicants will have a passion for charitable work/initiatives in the professional services sphere and possess strong project management and relationship building skills. Please do not delay in applying as the interview process will shortly be commencing. This is a fantastic opportunity for a CSR professional to join a thriving global team.
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    Law Support
    Legal PA
    London
    £40,000 - £45,000
    Job Title: Personal Assistant  Reporting to: Team Leader - Secretarial Services  Job Location: London Contract Type: Permanent  Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Shipping department. Key Responsibilities Include: Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis; Client relationship management; Support lawyers in marketing and BD activities; Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external; Liaise with Learning & Development Department regarding CPD; Arrange subscriptions/renewals of professional memberships; Arrange for travel bookings and related details, including travel itineraries and expenses; Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis; Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E); Experience Required: Previous experience in a law firm. Litigation experience required.  Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm. Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner. Excellent telephone manner and competent knowledge of telephone system. Excellent communication, organisational and team skills. Excellent attention to detail.
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    Law Support
    Float EA
    Baker Street, United Kingdom
    40000 - 45000
    Our client, a medium sized law firm based in Baker Street has a vacancy for a Float Executive Assistant They are looking to hire a highly experienced and motivated Float Executive Assistant to join their Secretarial Services team on a full time basis. This role is for a proactive and highly competent Float Executive Assistant who can operate successfully in a pressurised and fast-paced environment during the absences of EAs (often at short notice) covering all practice areas of the firm. The role will provide high level, client and business focussed secretarial and administrative support to a small group of partners, playing a critical role in working with them, their clients and the department to help partners deliver to the highest standard. Reporting to the EA Float Team Leader, the individual needs to be flexible and adaptable at all times to the changing needs of the business.  A degree of flexibility around working hours is expected. You will need to have experience within private client, property, commercial litigation/corporate law and ideally matrimonial.  A flexible can do attitude is also require along with excellent attention to detail.  They will need the person to anticipate and identify potential problems and provide innovative solutions and be a strong team player who proactively seeks out opportunities to help others by reprioritising workloads The salary on offer is circa £45,000 plus a comprehensive benefits package and the opportunity to work in a firm that is well known for its strong and collaborative culture. Hybrid working is also on offer.  
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    US Law Support
    Senior HR Manager
    London
    - Highly Competitive
    We are currently recruiting for a new Senior HR Manager position, working in the London office of our client, a leading US law firm. Reporting into the Director of Administration, the Senior Human Resources Manager will be a key member of the Firm’s HR management team and provide HR leadership and support to the European offices. The successful candidate will also work closely with the Firm’s HR team in New York and the Firm’s local office administrators in Europe to ensure that a superior HR service is provided. Typical responsibilities will include: Implementing HR initiatives to ensure employee engagement and an excellent culture. Line management for the London based HR team. Monitoring HR trends and overseeing initiatives and policies. Managing the annual performance evaluation and compensation review processes. Supervising the secretarial team and leading on performance management. Working closely with internal stakeholders to develop HR policies. Collaborating with the Firm’s Benefits team to ensure the maintenance of a competitive offering. Providing advice and guidance on all employee relations matters. Managing any European ER issues in line with firm policy. Overseeing the team and supporting where appropriate with onboarding duties and employee requests. Working with Training and DEI colleagues from an HR perspective. Assisting with HR projects as required. This is an excellent opportunity for a driven HR professional with 5+ years of HR management experience gained from within a City/US law firm, to join a wonderfully collaborative London office. Suitable applicants will have strong working knowledge of employment law and HR best practices, the ability to work with a variety of stakeholders on an international level and be fully or part CIPD qualified. A highly competitive salary range is on offer, dependent upon experience, plus benefits and hybrid working. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence shortly.
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    Law Support
    Head of Legal Risk
    London
    circa - £125,000
    Job Title: Head of Legal Risk Department: Risk & Compliance Reporting to: (Risk & Compliance) Partner Job Location: London / Hybrid Contract Type: Permanent Our client, a leading international law firm, are seeking a dynamic and experienced Head of Legal Risk. This pivotal role involves working closely with our Risk and Compliance Partner to develop and implement a comprehensive risk and compliance strategy that aligns with our firm’s global objectives. The successful candidate will identify, assess, and mitigate legal risks across all jurisdictions where the firm operates, while developing policies and procedures to ensure compliance with international regulations and industry standards.   Responsibilities: Responsible (with Risk & Compliance Partner) for formulating the strategy, vision and values of the Risk & Compliance function. Deputises for the Risk & Compliance Partner and liaises with the firm's SRA Relationship Manager when required. Manages the Risk Legal Team and oversees implementation of policies and procedures by Risk & Compliance Officers. Leads on horizon scanning and drafting and updating Risk policies and procedures accordingly. Acts as lead counsel on all matters of risk.   Requirements: Experience of working within the legal sector essential – preferably in private practice. Qualified lawyer, with 10 years' + PQE. Experience of making commercial business decisions and advising at board level. Leadership and management of a team essential. Detailed knowledge of the SRA Handbook, especially the Code of Conduct. Excellent written legal skills, including the ability to draft and review policies, procedures, terms of engagement and contracts with third parties.
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    IP Support
    Professional Standards Officer
    £40,000 - £60,000
    We are working with one of Europe’s largest IP firms in their search for a Professional Standards Officer. The professional standards team advises the firm on matters relating to professional standards, client service standards and professional regulation, and knowledge of IP law and legal developments. You will be responsible for: Undertaking in depth IP research on IP case law and procedures Developing best practice across fee earner and formalities teams Collating and disseminating information related to changes in IP law and procedure Monitoring external sources of information Working with the L&D team to coordinate training and know how sessions Answering individual queries and professional standards requests Proofreading, updating, and formatting policies, precedents, and standard documents Develop how to guides for standard processes and policies Library and subscription administration Providing guidance to Attorney and Solicitor teams Formatting and structuring sharepoint/intranet pages Providing research support for tenders and business development initiatives You should have a strong working knowledge of IP laws and procedures, more specifically experience working with UK and European patent procedures. Knowledge of trade mark procedures would be advantageous. Excellent written communication skills are s must, as well as strong relationship building skills. This role can be based from any of the firms network of offices. 
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    US Law Support
    Events Specialist
    London
    £50,000 - £60,000 per Year
    We are pleased to be recruiting for a new Events Specialist position on a 13-month fixed-term contract basis. Based in the London office of our client, a highly regarded US law firm, the Events Specialist will enjoy an involved position that will include executing client events, seminars, receptions, round tables and virtual programmes, as well as D&I/talent events. Working closely with the Director of Global Events, the successful applicant will manage and organise events across EMEA and North America, with the opportunity for overseas travel. Suitable candidates will be degree educated and have amassed circa 3-5 years of events experience, within a law firm or professional services environment. Typical responsibilities will include: Project managing events from initial design, through the planning stages, to on-site execution. Sourcing and selecting appropriate venues. Liaising with senior stakeholders in regard to invitations. Tracking events by ROI. Updating stakeholders on project progress. Producing event materials (marketing collateral). Managing vendor relationships. Managing the logistical side of all events, including developing staffing and execution plans. A highly competitive salary of up to circa £60,000 is on offer and the firm offer a wonderful working culture. This is an excellent opportunity for a detail-oriented, organised, and collaborative events professional, to join a thriving, international team. Please do not delay in applying, CVs are being welcomed now, in order for the interview process to commence ASAP.
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    Law Support
    Patent Attorney
    London
    Negotiable DOE -
    Patent Attorney Our client, a renowned international law firm are currently looking for an experience Patent Attorney to join their team. They have one of the most highly regarded Intellectual Property practices, with over 100 IP professionals working globally on all aspects of contentious and non-contentious IP. This is a fantastic opportunity for an experienced and fully qualified Patent Attorney with an electronics/ software background. The role will be predominantly focusing on electronics and software in the cellular telecommunications and consumer devices fields and there will be opportunities for the successful candidate to work on litigation and transactional matters in addition to the usual attorney duties. Responsibilities Preparing and filing patent applications. Managing responses to office actions and securing patents. Developing and maintaining strategic patent portfolios. Conducting searches to assess patentability. Evaluating potential infringements and conducting freedom-to-operate analyses. Advising on filing strategies and IP monetisation. Assisting with patent litigation and enforcement.     Requirements: Fully qualified European Patent Attorney, ideally 2-4 years PQE. Undergraduate qualification in computer science, psychics or engineering. Strong client-facing credentials and an interest in being actively involved with marketing and business development. Electronics/software background, preferably experience in cellular technology & AI/LLMs. Clear understanding of commercial law firm operations.  
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    US Law Support
    Business Development Manager
    London
    - Highly competitive
    We are currently recruiting for a newly created Business Development Manager vacancy, working in the London office of our client, a highly regarded US law firm. The Business Development Manager will work closely with the lawyers and Senior Business Development Manager, to support business development efforts in Europe, including all aspects of marketing, communications, and events. Typical responsibilities will include: Supporting with the implementation of the business development strategy across the European offices Identifying opportunities to promote the firm to clients and new prospects Participating in cross-selling and industry and regional-focused initiatives Coordinating with legal directories Assisting with preparing and reviewing pitches, RFIs and RFPs Identifying sponsorship opportunities Assisting with the planning and execution of events Contributing to regular BD communications with partners and tracking relevant press/market developments Updating practice materials Coordinating with colleagues in New York and Asia, ensuring a seamless BD support function with brand standards Suitable applicants will have gained prior senior-level BD experience within a City law firm and demonstrate a proactive approach. The firm offer a wonderful working culture and supportive environment. A competitive salary is on offer, commensurate with experience and hybrid working arrangements are in place. Please do not delay in applying; CVs are being welcomed now, in order for the interview process to commence shortly.
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    US Law Support
    Business Development Specialist
    London
    - Highly Competitive
    We are currently recruiting for a new Business Development Specialist vacancy, working in the London office of a leading US law firm. The Business Development Specialist will work closely with the Senior BD Manager and the lawyers in the London, and European offices to support business development efforts, including all aspects of marketing, communications and events. Typical duties will include: Assisting with pitches and RFPs. Preparing reports in regard to market developments. Supporting with projects such as BD trips and client events. Coordinating legal directories and awards submissions. Assisting Partners with the creation of marketing collateral – be it for communications purposes, pitches or brochures. Ensuring the European BD database is maintained accordingly. Assisting with market intelligence tasks. Identifying speaking and sponsorship opportunities. Assisting with the execution of events. Coordinating with US colleagues in regard to marketing projects and brand standards. This is an excellent opportunity for a BD professional with prior experience gained from within a similar role in a City law firm, to thrive in a close-knit, expanding practice. Transactional practice area experience (notably Finance) would be highly desirable. A competitive salary is on offer and the firm offer a wonderful working culture. Please do not delay in applying; CVs are being welcomed now, for immediate review.
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    US Law Support
    (Senior) Professional Development Advisor
    London
    - Highly Competitive
    We are currently recruiting for a Professional Development Advisor/Senior Professional Development Advisor, to work in the London office of a leading US law firm. This is a full-time, permanent opportunity in the firm’s London office, to support all aspects of trainee, associate, and counsel development. Working closely with the Head of HR, the PD Advisor will also partner with the New York professional development team and international colleagues across Europe and Asia. Typical responsibilities will include: Developing & coordinating the delivery of training for London based fee earners and addressing their L&D needs. Working with HR colleagues regarding the orientation process for new hires. Overseeing the evaluation process for trainees, associates, and counsel (working with partners to discuss associate performance and career development). Supporting with formal advising programmes. Providing career counselling and guidance to associates on professional development issues/needs. Contributing to the firm’s committees regarding trends in PD and making recommendations to strengthen the firm’s ability to develop and retain associates. Working closely with international colleagues on firmwide projects and initiatives. In order to be considered for this role, you will have amassed circa 3-5+ years of experience within an L&D, talent development or professional development position, ideally in a City law firm. Excellent interpersonal skills and the ability to communicate effectively with lawyers at all levels is essential. A highly competitive salary bracket is on offer and hybrid working arrangements are in place. This is a fantastic opportunity for an L&D professional to truly thrive in a supportive team. Please do not delay in applying; CVs are being welcomed now, in order for the interview process to commence ASAP. All successful applicants will be contacted by a member of the team at US Law Support and provided with a full job description.
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    Law Support
    Legal Cashier
    London
    £38,000 - £45,000
    Job Title: Legal Cashier Department: Finance  Job Location: London / hybrid Contract Type: Permanent Our client, a leading international law firm with over 700 lawyers working globally, are looking for an experienced Legal Cashier to join their busy Cashiers' team and support the  Client Account Manager with the efficient management of client funds relating to the specific group. Key Responsibilities - To assist the Client Accounting Manager with the following: ● Updating client account records and statements for clients. ● Liaising with partners and associates to resolve queries and ensuring balances are returned to clients at the end of a matter. ● Posting client transactions to Elite 3E. ● Assisting with the quarterly reporting to all clients/brokers. ● Posting and verifying payments on the online banking platform. ● Processing client to office bill payments. ● Any other ad hoc duties as may be required. Experience Required A minimum of three years' legal cashiering experience. Good knowledge of SRA Accounts Rules. Experience of dealing with residual balances ideal. Experience in an international environment and on-line international payments advantageous. Accurate keyboard skills. Computer literate, with good knowledge of MS Office. Good communication skills, both verbal and written. Customer focus; willingness and ability to deal with enquiries from budget holders and suppliers in a confident, efficient and friendly manner.  
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    Law Support
    BD Executive
    London
    £30000 - £38000
    Our client, a medium sized law firm based in London (Wimbledon) has a role available for a BD Executive. Working within their highly regarded BD and Marketing team you will be relied upon heavily to work on a diverse range of projects.  Duties will include: - Supporting the BDMs to develop sector and client plans, delivering those plans and bringing to market new business lines and products - Supporting the BDMs to implement initiatives to source new business - Building relationships with external partners to develop the brand and services - Working with sector teams to ensure Client information is captured within the firm's CRM system, One Place and that the firm get the most out of the system - Attending sector meetings, coordinating actions agreed and assisting the BDMs to achieve progress - Working alongside the marketing team to manage sector campaigns, for example surveys, event roundtables and research studies - Working with the Director of BD & M to deliver firm-wide business development initiatives, such as the Client survey programme - Leading on competitor research to assess market activity, key messages and level of profile raising - With key industry contacts, publications, websites and other external bodies - Managing the firm's CVs, ensuring new joiners have one and updating others - Preparing submissions for firm league tables, for example The Lawyer UK top 200 Skills and Experience The successful candidate is likely to be an existing Business Development Executive or experienced PA, within a professional services environment - and should have:- - Some experience as a Business Development Executive or Assistant - A team player who thrives on being part of a dynamic team - Competency in the use of all Microsoft Office Suite applications - The ability to update and maintain a variety of internal databases - Excellent verbal, presentation and written communication skills with an ability to engage at all levels - The ability to communicate professionally at all levels within the firm and when representing the firm externally - Excellent time-management skills with the ability to prioritise tasks, and handle last minute changes - Excellent attention to detail and problem solving skills Candidates will also be expected to demonstrate that they are: - Self-motivated and able to work without direct supervision - Proactive and innovative in their approach - Able and willing to learn more about the firms sectors and the services they provide. The role is a permanent one, hybrid working and salary is up to £38,000. Ideally this role will be based in London but they are open to candidates in Birmingham and Leeds.
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    Law Support
    Senior Risk Lawyer
    London
    £100,000 - £112,000 per Year
    Are you a qualified lawyer with 6-10 years' PQE and a minimum of three years' legal compliance experience in an international firm? We are currently seeking a Senior Risk Lawyer to join an esteemed international law firm. As a Senior Risk Lawyer, you will be responsible for assisting the Partner and COLP with daily queries regarding the SRA Code, professional standards, ethics, conflicts, financial crime, supplier contracts, and firm and third party terms and conditions. You will also be tasked with regularly updating the Professional Standards Manual and Partners' Guide, as well as drafting policies and procedures to account for changes in regulatory law in various jurisdictions. The ideal candidate for this role will have a detailed knowledge of the SRA Handbook, especially the Code of Conduct, and will possess essential conflicts experience. In addition, you should be a qualified lawyer in England & Wales and have a strong understanding of confidentiality and ethics in a legal setting. As a Senior Risk Lawyer, you will have the opportunity to work with an international law firm and gain exposure to a wide range of legal compliance matters. This role offers the chance to work closely with the Partner and COLP, providing valuable support and guidance on complex conflict-related issues. You will also have the opportunity to draft policies and procedures, ensuring that the firm remains compliant with regulatory law in all jurisdictions in which it operates. If you are a highly skilled and experienced lawyer with a passion for legal compliance, this is an excellent opportunity to take your career to the next level. Apply now to join this prestigious international law firm and make a significant impact in the field of legal risk management. Job Location: London/ Hybrid (3 days in office)
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